Position: Administrative Assistant
Based: EJF office in Liberia
Contract: Full-time, for the duration of the project after a 6-month trial period
Salary range: €9600-10560 (gross p.a.) - dependent on experience
Start date: As soon as possible
Benefits:
- Support for healthcare costs
- Annual paid leave of 17days plus all 11 Liberian national public holidays, increasing by 2 days each year of service, plus 1 personal day per year
- Travel allowance to facilitate access to the office in Monrovia
Position overview
The Environmental Justice Foundation (EJF) is seeking a highly motivated and experienced Administrative Assistant to implement and develop our oceans programme in Liberia.
Based in Monrovia with frequent travel within Liberia, you will have the responsibility for providing administrative support in implementing our project to reduce illegal fishing and improve the sustainability of fisheries by expanding and strengthening community co-management associations, creating effective capacity for community monitoring and reporting of illegal fishing in Liberia.
This 4-year project is supported with funding from the EU. The role will require a range of skills and abilities and offers many opportunities for career development, including, but not limited to, effective project management and managing large donor-funded project finances.
Key responsibilities:
• Administrative duties
- Assist office and project management in corresponding with stakeholders by preparing draft letters and arranging for their dispatch.
- Assist with internal correspondence such as office orders, minutes, memos, etc.
- Ensure regular maintenance of the EJF office and assets.
- Coordinate with the Finance and Administrative Officer to prepare for and arrange travel and accommodation of visiting international staff and local staff on field visits, ensuring the best possible economic value in doing so.
- Oversee the project’s equipment register, inventories and management database to ensure close monitoring of the use of equipment (fuel use, spare parts, equipment and vehicle tracking).
- Assist with the organisation of workshops, meetings, community events and training activities, including booking of venues, preparing invitations and liaising with guests and transportation arrangements—ensuring the best possible economic value in doing so.
- Assist in the preparation of administrative and financial documentation related to all project activities.
- Schedule meetings, set appointments, and take care of meeting details of senior staff.
- Assist with visibility activities.
- Update calendars and the office notice board of staff travel and time away from the office, such as work trips and holidays/leave.
- Ensure the regular supply of material/equipment such as stationery, electricity, water, internet data and other consumables in the office.
- Maintaining the vendor list and assisting in the sourcing of quotations and invoices for procurements.
- Scanning of financial documents such as vouchers, invoices, and receipts into digital formats.
- Perform any other tasks as may be required.
Essential skills and attributes:
• Education
- University degree in business administration, accounting or relevant areas.
• Professional Experience
- Successful professional experience in a similar position, particularly experience in international development project administration and M&E, is preferred.
- Good knowledge of Liberian financial administration procedures and context.
Desirable skills:
• Experience working with donor grants
• Good verbal and written communication, particularly in English
• Ethical, responsible, enthusiastic
• Strong organisational skills
• Good leadership traits and potential
• Interpersonal skills
• Good team player
• Computer literate, particularly with Excel and Word.
Applications: please send your CV and cover letter explaining why you are the right person for this job to: recruitment@ejfoundation.org
Applications will be considered on an ongoing basis.
Candidates must have the legal right to work in Liberia.
EJF is an equal opportunities employer committed to diversity within the workplace. We encourage applications from females and marginalised groups.